Disclosure and Trading Policy
PROCEDURES TO BE FOLLOWED
(I) FOR ANNOUNCING MATERIAL INFORMATION OR FACTS
IN RELATION TO ULTRAPAR PARTICIPAÇÕES
S/A (“Company”); AND (II) WITH RESPECT
TO THE TRADING OF SECURITIES ISSUED BY THE COMPANY
ITSELF WHILE MATERIAL INFORMATION IS PENDING DISCLOSURE. |
SECTION I
OBJECTIVES
Considering:
(a) That the Company’s commitment to its shareholders
has always been guided by the principle of transparency
and respect for the investor, employing the highest
standards of Corporate Governance;
(b) The recent changes in the Corporate Law (Law 10,303/01)
and the publication of CVM Instruction 358; and
(c) The opportunity for the Company to adopt a Policy
for Disclosing Material Information in order to formalize
the rules governing the announcing of material information
on the Company to the investing public as well as the
use of such information by the Company itself.
1.1. In view of the foregoing, this Policy has the following
objectives:
I -
|
to set forth
procedures for ensuring the confidentiality of
undisclosed material information as well as the
framework for disclosure; and |
II
- |
to set forth
the procedures which the Company must adopt when
trading its own securities, while material information
has not been widely disseminated, pursuant to
the provisions of this Policy. |
For the purposes of this Policy:
| (A) |
“Controlling Shareholders”:
the Company’s controlling shareholders as
defined by Article 116 of the Corporate Law 6404/76
and its subsequent amendments; |
| (B) |
“Management”:
the members of the Board of Directors, the executive
officers, members of the Audit Committee, when
in operation, in accordance with the Company Bylaws
and the members of any other bodies with technical
or consultative functions which may be created
by a provision to the bylaws; |
| (C) |
“Stock Exchanges”:
Bolsa de Valores de São Paulo - Bovespa
and the NYSE, as well as any other stock exchange
or organized over-the-counter market in which
the Company’s securities are authorized
to trade; |
| (D) |
“Company”: Ultrapar
Participações S.A.; |
| (E) |
“CVM”: The Brazilian
Securities and Exchange Commission – (Comissão
de Valores Mobiliários); |
| (F) |
“Bovespa”: the
São Paulo Stock Exchange (Bolsa de Valores
de São Paulo – Bovespa); |
| (G) |
“Material Information”:
will have the meaning indicated in Section III
of this Policy; |
| (H) |
“CVM Instruction 358”:
CVM Instruction 358 of January 3, 2002, and published
in the Official Federal Government Gazette (Diário
Oficial da União) on January 28, 2002,
with amendments introduced by CVM Instruction
369 of June 11, 2002 - published in the Official
Federal Government Gazette of June 21, 2002 -
with its subsequent amendments and regulations;
(I) “NYSE”: The New York Stock Exchange
– NYSE; |
| (I) |
“NYSE”: a Bolsa
de Valores de Nova York – New York Stock
Exchange – NYSE; |
| (J) |
“Policy”: this
Company Policy for the Disclosure of Material
Information, which establishes procedures to be
followed for the announcement of material information
relevant to the Company, among other matters;
|
| (K) |
“SEC”: the U.S.
Securities and Exchange Commission; |
| (L) |
“The Company’s
Securities”: all and any security issued
by the Company or instrument indexed to such a
security. |
SECTION II
PRINCIPLES
2.1. It is incumbent on the Controlling Shareholders
and Management as well as Company employees to be guided
in their conduct by the values of good faith, loyalty
and truthfulness in accordance with high ethical standards
as well as ensuring compliance with the legal and regulatory
norms, establishing relationships characterized by transparency
and good corporate governance.
SECTION III
DEFINITION OF MATERIAL INFORMATION
3.1. Material Information, for the purposes of this
Policy (“Material Information”), is considered
to be any decision taken by the Controlling Shareholders,
deliberation of the General Shareholders’ Meeting,
the Board of Directors, Executive Board or the Audit
Committee, when in operation, or the occurrence of any
other act or fact of a policy-administrative, technical,
business or economic-financial nature or otherwise related
to the Company’s businesses, having a measurable
impact on:
| I - |
the price of
the Company’s Securities; |
| II - |
the decision of the investors
to buy, sell or hold the Company’s Securities;
|
| III - |
the decision of investors
to exercise any rights that are inherent in
their position as beneficial owners of the Company’s
Securities. |
3.2. The events related to potentially material information
must always be examined by taking into account: (i)
their relative importance in the context of the Company’s
activities and dimension, (ii) the presence of elements
creating the measurable impacts described in item
3.1 above, (iii) the past pattern of announcements
of material Company information as opposed to examining
the acts and facts on an abstract basis and reducing
the effectiveness of the announcements of Material
Information, consequently detracting from the quality
of the market analysis as to the Company’s prospects.
SECTION IV
THE TREATMENT OF MATERIAL INFORMATION
4.1. The Controlling Shareholders, Management, the
Company’s employees, as well as all those that
enjoy a commercial or professional relationship or
one of trust with the Company must maintain confidential
Material Information of which they are privy due to
their post, position or relationship with the Company,
until its announcement to the market. They should
also ensure similar behavior on the part of subordinates
and third parties with whom they maintain a position
of trust.
4.2. None of the aforementioned persons in item 4.1
is permitted to use confidential, undisclosed Material
Information in order to obtain undue advantage by
trading the Company’s Securities either directly
or indirectly.
SECTION V
DISCLOSURE OF MATERIAL INFORMATION
5.1. The Investor Relations Officer must:
5.1.1. disclose Material Information of which he has
knowledge, simultaneously to the CVM, SEC and the
Stock Exchanges, immediately following the occurrence
of such a Material Event;
5.1.2. ensure the wide and immediate dissemination
of such Material Information in all markets where
the Company’s Securities are authorized to trade;
and
5.1.3. render all additional clarifications as to
such Material Information, when so requested do so
by the appropriate authorities or by any Stock Markets.
5.2. The Controlling Shareholders and Management must
communicate any Material Information of which they
are aware to the Investor Relations Officer, who will
ensure that it is duly disclosed.
5.3. The general rule with respect to the treatment
of Material Information is that it should be immediately
disclosed. In exceptional cases in which the public
disclosure of Material Information could put at risk
the Company’s legitimate interests, the question
of whether or not to disclose the information must
be duly examined.
5.3.1. In these circumstances, unless the CVM rules
to the contrary, the decision not to disclose Material
Information related to the Company will be the decision
of the Management or the Controlling Shareholders
once they have been informed of its contents.
5.3.2. Should there be an unusual oscillation in the
price or trading volume of the Company’s Securities
due to information with respect to a Material Information
as yet undisclosed, announcement will be made immediately.
5.4. Should there be an unusual oscillation in the
price or trading volume of the Company’s Securities,
the Investor Relations Officer must question the persons
with access to material facts or events in order to
establish whether they are aware of any information
still to be disclosed to the market.
5.5. The procedures to be adopted for disclosing Material
Information must comply with Attachment I of this
Policy as well as with the applicable legal provisions,
notably those pursuant to CVM Instruction 358.
SECTION VI
COMPANY TRADING IN ITS OWN SHARES WHILE MATERIAL INFORMATION
IS PENDING DISCLOSURE
6.1. The Company is forbidden to trade in its
own securities:
6.1.1 While Material Information is pending disclosure
pursuant with the provisions of this Policy;
6.1.2 In the 15 (fifteen)-day period prior to the
disclosure of the Company’s quarterly (ITR)
and annual (DFP and IAN) results; or
6.1.3 Whenever there is the intention of carrying
out the incorporation, the total or partial spinning
off, transformation or corporate reorganization of
the Company.
6.2. With the exception of the prohibition in item
6.1.2 above, the prohibitions cited in item 6.1 and
its sub-items will cease to be effective as soon as
the Company announces the relevant Material Information
to the market unless trading in the shares might interfere
in the conditions of the above mentioned transactions,
subjecting the Company’s shareholders or the
Company itself to losses.
6.3. The prohibition in item 6.1 does not apply to
the acquisition of shares held as treasury stock through
extra-market trading or acquisition via a primary
acquisition of shares issued due to the exercising
of a share call option in the context of a stock option
plan approved by the general shareholders’ meeting.
6.4. The Company’s Board of Directors is not
permitted to take any decision on the buy-back or
the sale of shares issued by the Company itself should
it already have entered into an agreement or contract
to transfer the controlling shareholding (directly
or indirectly) of the Company, or if an option or
mandate to sell has already been granted. This prohibition
will also apply where there is an unequivocal intention
to execute an incorporation, total or partial spinning
off, merger, corporate modification or reorganization
of the Company, and while the transaction has not
been made public through the disclosure of relevant
Material Information.
SECTION VII
FINAL PROVISIONS
7.1. This Policy will become effective on the date
of its approval by the Company’s Board of Directors
for an indeterminate period and may only be changed
through the decision of the Company’s Board
of Directors, any alteration being forbidden while
the disclosure of the relevant Material Information
remains pending.
7.2. Once this Policy has been approved by the Board
of Directors, its terms must be formally communicated
to the current: (i) Controlling Shareholders, (ii)
Management, (iii) all the employees, who in virtue
of their post, function or position in the Company
or in its controlling, controlled or affiliate companies,
have access to Material Information before its announcement
to the market, (iv) the Company’s auditors and
(v) all those who have a commercial and professional
relationship or one of trust with the Company and
who may have access to Material Information before
its announcement to the market.
7.3. The above-mentioned communication must be made
through a specific instrument, the adhesion to which
shall be expressed in the terms of this Policy, according
to Attachment II of this Policy, to be filed at the
Company’s head office for a term of at least
five years following the loss of the controlling shareholding
in the Company, from the end of the term of office,
from the date the employee leaves the Company or his/her
contract terminates, which ever is the case.
7.3.1. The Investor Relations Officer must prepare
a list containing the name, identification, post,
function or relation with the Company, address, General
Taxpayer’s Register number (CPF) of the persons
who adhere to the Policy, this to be maintained permanently
updated in the light of any changes.
7.3.2. The list mentioned in item 7.3.1 above must
be filed with the Company’s head office and
must be made available to the CVM as required.
7.4. Following (i) the investiture of new Management
in their posts, (ii) the acquisition of Company control
by new Controlling Shareholders, (iii) the hiring
of a new employee in categories classified under item
7.2 or (iv) the conclusion of a contract with a third
party falling into the category described in 7.2,
all the relevant individuals in each case must be
formally made aware of the terms of the Policy through
the term of adhesion contained in this Policy Paper,
according to Attachment II. The latter must be filed
at the Company’s head office for a minimum of
five years following the loss of shareholding control
of the Company, from the end of the term of office,
from the date the employee leaves the Company or his/her
contract terminates, where applicable.
7.5. This Policy is available on the Company Intranet
7.6. The approval or alteration to this Policy must
be reported to the CVM and where appropriate, the
Stock Exchanges.
7.7. It is incumbent on the Investor Relations Officer,
as the responsible officer in the company, for the
implementation and monitoring of this Policy.
7.8. The prohibitions and the obligations for the
disclosure of Material Information as established
in this Policy and pursuant to the prevailing regulations:
| I - |
apply not only to trading
on the stock exchanges and the over-the-counter
markets, whether organized or not, but also
to those transactions conducted without the
intervention of a component institution of the
distribution system; and |
| II - |
include the transactions
conducted directly or indirectly by the persons
cited in this Policy Paper, whether through
a controlled corporation or through third parties
via a trust or a portfolio/share management
contract. |
7.9. The following are not classified as indirect
transactions: those executed by investment funds in
which the persons mentioned in this Instruction are
quota holders, as long a such funds are neither exclusive
nor in situations where the fund manager’s trading
decisions can be influenced by the quota holders.
Last update on December 10,
2004.
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